Overview

Vehicle movement on-site is one of the largest health and safety risks within the event. As such, the below systems of vehicle management have been put in place to ensure these risks are kept as low as possible. 

No Vehicle Pass is required to access to the site during pack-in and pack-out, however, each person entering the site during these periods will need to have completed the Health & Safety Induction. See Health and safety for full details.

Any vehicles parked on your site as part of your display, and not moving at all during the entire event period will not require a Vehicle Pass. These vehicles must be on-site by 7pm Tues 10 June and remain there until vehicle movement is permitted at 4:30pm Sat 14 June.

Note: Non-compliance with Vehicle Passes will jeopardise the ability to order vehicle passes at future Fieldays events and eligibility for the pre-release booking system.

Vehicle Pass types

There are four different Vehicle Pass types:
 

• Limited Access Vehicle Pass (LAV) 
  For Exhibitors restocking their site outside of event hours. Limited access pre and post-event hours.
   
• Display Access Vehicle Pass (DAV)
  For Exhibitors using a display vehicle which will also enter/exit the site each day. Limited access pre and post-event hours, and parked on exhibitor’s site as part of display.
   
• Service Access Vehicle Pass (SAV) 
  For Contractors and Suppliers requiring access outside of LAV Pass times. This Pass is issued in rare occasions where there is a significant need for additional access. The specific access times granted will vary depending on the purpose of the Pass. Access is set based on specific need – before, during or after event hours.
   
• Caterer Access Vehicle Pass (CAV) 
  For approved Caterers to access the site to service their catering clients – See Hosting, catering and alcohol for full details. Access from 5:30am to 7:30pm.

Which Vehicle Pass do I need?

Fieldays Vehicle Pass Type Decision Chart

LAV/CAV Pass carpark

For efficiency, LAV and CAV Pass holders will have access to a dedicated carpark, located directly opposite Gate 2. 

• The carpark opens from 5:30am 
• After 5:45am, you will need to have your LAV/CAV Pass on display to get through the check points on Mystery Creek Road near Gate 1A (from the north), and Gate 5 (from the south) before accessing the carpark, or the site. 
• No vehicles will be let into the parking area without displaying a valid LAV/CAV Pass. 

Limited Access Vehicle Pass (LAV)

Who can apply: 
Exhibitors, Contractors (by exception).

Pricing: 
$165 + GST per Pass. The first approved LAV or DAV Pass is free for Main Exhibitors (per Exhibitor, not per site). These must be pre-ordered and are not available to purchase on event days.

What it provides: 
Access before and after the event open hours for re-stocking, and access to a dedicated carpark. 

• Does not enable the Exhibitor to keep their vehicle within the site while the event is open to the public under any circumstances.
• Pass is scanned when entering and exiting the site. (Pass will be revoked for non-compliance of access times). 

How to apply:  

EXHIBITORS: Vehicle Passes are obtained by application only, are of limited supply and are subject to approval. 

• An application must be completed in the Exhibitor Ticketing and Device Portal by 5:00 pm Mon 9 June (unless passes are sold out before this date). Vehicle Passes are not available to order on Tuesday 10 June, or on event days.
• Exhibitors applying for an LAV need to give clear reasoning as to how the Vehicle Pass will be utilised. 
• Each application is reviewed, with the outcome provided via email. An invoice will be sent to those approved (if applicable), with Passes only generated once payment is received. 
• Refer to the Vehicle Pass section for collection and delivery options. 
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.

CONTRACTORS/SUPPLIERS:
Contractors/Suppliers should follow the same process outlined in the SAV Pass section. This is assessed case-by-case and is subject to approval and availability. 

When can the Pass be used?

Any LAV Pass vehicles not recorded as exiting through Gate 2 by 7:45am or found either parked or driving on-site during event hours, will have their LAV Pass immediately revoked for the remainder of the event. 

Note: you do not require an LAV Pass for access to the site from 4:30pm Sat 14 June as this is classified as pack-out. A valid Health and Safety Induction will need to be shown by each occupant of the vehicle.

Display Access Vehicle Pass (DAV)

Who can apply: 
Exhibitors that meet the DAV Pass criteria

Pricing: 
$165 + GST per Pass. The first approved LAV or DAV Pass is free for Main Exhibitors (per exhibitor, not per site). These must be pre-ordered and are not available to purchase on event days.

What it provides: 
Ability to drive a vehicle on and off site each day as well as utilise that vehicle as part of their display.

How to apply:  

• Vehicle Passes are obtained by application only, are of limited supply and are subject to approval. 
• An application must be completed in the Exhibitor Ticketing and Device Portal by 5pm Monday 9 June (unless passes are sold out before this date).  Vehicle Passes are not available to order on Tues 11 June, or on event days. 
• Exhibitors applying for a DAV Pass must provide clear photo evidence of the display vehicle, along with the vehicle's licence plate and a description of how the vehicle will be used as part of the display. 
• Each application is reviewed, with the outcome provided via email. An invoice will be sent to those approved (if applicable), with Passes only generated once payment is received. 
• Refer to the Vehicle Pass section for collection and delivery options. 
• Due to the limited supply, no replacements can be provided for lost or forgotten Vehicle Passes.

When can the Pass be used?

Note: You do not require a Vehicle Pass to access the platform from 4:30pm Sat 14 June as this is classified as pack-out. A valid Health and Safety Induction will need to be shown by each occupant of the vehicle.  

Any vehicles parked on your site as part of your display, and not moving at all during the entire event period do not require any LAV or DAV Pass. These vehicles must be on-site by 7:00pm Tuesday 10 June and not move at all from your site until the event closes at 4:30pm Sat 14 June. 

Display Vehicle criteria:

• Must not be exhibiting within Agribusiness Indoor (The Pavilion), Fieldays Innovation Hub, Fieldays Hauora Taiwhenua Health & Wellbeing Hub, Fieldays The Pantry, Rural Living Marquee, or a Food Vendor site. 
• The vehicle must be professionally sign written with the relevant exhibitor’s trading name/logo or integral for the display of product (such as a vehicle displaying attachments). Temporary signage, such as signs inside car windows, or minor signage around the number plate or personalised number plates are not considered ‘professionally sign written’ and does meet the Display Vehicle criteria.
• The description provided at application must clearly demonstrate that the vehicle will be part of the main visual display and not parked out of sight. 
• The vehicle must not be moved at all during the hours the event is open to the public.  
• The photo evidence of the display vehicle provided at application must clearly show the signwriting or intended use of the vehicle on the display.  

Fieldays will revoke Vehicle Passes for the remainder of the event if a vehicle using a DAV Pass is found to be driving on, off or around the site between 7:45am – 5:00pm (4:30pm Sat) on event days, differs from the image provided at the time of application, or is not part of the visual display.

Service Access Vehicle Pass (SAV)

Who can apply: 
Suppliers and Contractors employed by Exhibitors (Exhibitors may apply for an SAV but are only granted in rare cases)

Note: SAV Passes are approved in exceptional circumstances only, where the additional access is essential and not just for convenience.

Pricing: 
$165 + GST per Pass

What it provides: 
Vehicle access to the site during the event, or overnight.

How to apply:  (the same process applies to Suppliers and Contractors wishing to apply for an LAV Pass)
Apply in writing for Vehicle Pass access to sales@fieldays.co.nz, providing the following information:

• Dates and times event area access is required.
• Full details regarding why the access is required at those specific times. 
• If access is requested during event hours, detail any locations where the vehicle may need to be parked.
• If access is requested after event hours, detail how many people will be in the vehicle for consideration of Contractor ticket approval. 

When can the Pass be used? 
Each SAV Pass is individually customised, only providing access within the specific hours agreed at the time of approval. This includes access to the site during event open hours or vehicle access to the site overnight (between 7:30pm - 6:00am).

Note: 

• Fieldays will revoke SAV Passes for the remainder of the event if an approved SAV vehicle is found to be attempting to use the pass outside of the agreed times. 
• Suppliers and Contractors approved for SAV access in the evening will also require Contractor tickets for all vehicle occupants.

Caterer Access Vehicle Pass (CAV)

Who can apply: 
Caterers and Baristas working on an Exhibitor's site.

Pricing: 
$165 + GST per additional Pass 

What it provides: 
CAV Passes allow approved Caterers access to the site to service their clients, and access to a dedicated carpark.

CAV users must ensure they only park on space allocated by their clients within their site bounds and are not permitted to park on any roadway or other location within the event. CAV Pass holders who do not have an appropriate place to park on-site must use the dedicated LAV/CAV Pass Carpark opposite Gate 2.

How to apply:  

Before a CAV can be approved, the Caterer must submit the SITE ADD-ONS – Hosting, Catering, Barista & Alcohol Services form via the Exhibitor Portal by 5 pm on 2 May 2025 and receive approval.

Each approved Caterer will receive one CAV per catering service fee paid.

Approved Caterers and Baristas can apply to sales@fieldays.co.nz for additional CAV Passes. In the email, please ensure you provide details of why the additional CAV is necessary.

When can the Pass be used? 
From 5:30am to 7:30pm Wed to Sat.