Exhibitor Portal and form deadlines
Exhibitor Portal and form deadlines
Access the Exhibitor Portal, and get information about the forms necessary for your Fieldays site.
The Fieldays 2025 Exhibitor Portal
If your company has ever registered, applied, or exhibited at Fieldays, it will already have an account set up.
Log in to the Portal to:
- view the site map
- get site detail information including dimensions, pricing and packages
- apply for a site(s)
- compulsory forms to complete for your site
- forms to order additional site services such as power upgrades
- forms to order marketing products and listing upgrades
- the Exhibiting Terms and Conditions
Can’t access an existing account? Email sales@fieldays.co.nz
Forms and deadlines
Please log in to the Exhibitor Portal to complete and submit the following forms as required.
| Type | Form name | Status | 2025 Deadline |
|---|---|---|---|
| Exhibitor Site Applications | APPLICATION - General Application Form | Open | |
| Exhibitor Site Applications | APPLICATION - Sublet Application Form | Open | |
| Exhibitor Site Applications | APPLICATION - Food Vendor Application Form | Coming soon | |
| Compliance | The Pantry - Upload Signed Alcohol Management Document - The Pantry ALCOHOL Exhibitors only | Coming soon | 4 April |
| External Form | Apply to Waipa District Council for a Special License - The Pantry ALCOHOL Exhibitors only | Coming soon | 4 April |
| Site Add-Ons | The Pantry - Book Storage - Pantry Exhibitors only | Coming soon | 18 April |
| External Form | Fieldays Innovation Awards Entry Form | Opens 29 October | 24 April 1 pm |
| Site Add-Ons | Hosting, Catering, Barista & Alcohol Services - Applications for Hosting with Alcohol | Coming soon | 2 May |
| Site Add-Ons | Fieldays Site Awards Entry Form | Coming soon | 9 May |
| External Form | Site Cleaning Request | Coming soon | 10 May |
| Compulsory Form | Site Plan and Hazard Identification/Management Form | Coming soon | 13 May |
| Site Add-Ons | Hosting, Catering, Barista & Alcohol Services - Applications for Food and/or Barista service only (no Alcohol) | Coming soon | 13 May |
| Site Add-Ons | Power, Water and Grey Water Orders – Deadline to upgrade standard power connection | Coming soon | 16 May |
| Site Add-Ons | Power, Water and Grey Water Orders – Deadline for additional power and water connections – LIMITED SUPPLY | Coming soon | 30 May |
| External form | Vehicle Pass Order Form | Coming soon | TBC |
| External Form | Book Private Security | Coming soon | TBC |
| External Form | One NZ Broadband Application | Coming soon | TBC |
| Marketing | Fieldays Editorial & Marketing Engagement Opportunities | Coming soon | TBC |
| Marketing | Fieldays Exhibitor Listing Upgrades | Coming soon | TBC |
| Marketing | Fieldays Smart Band | Coming soon | TBC |
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