Exhibitor Portal and form deadlines
Exhibitor Portal and form deadlines
Access the Exhibitor Portal, and get information about the forms necessary for your Fieldays site.
The Fieldays 2025 Exhibitor Portal
If your company has ever registered, applied, or exhibited at Fieldays, it will already have an account set up.
Log in to the Portal to:
- view the site map
- get site detail information including dimensions, pricing and packages
- apply for a site(s)
- compulsory forms to complete for your site
- forms to order additional site services such as power upgrades
- forms to order marketing products and listing upgrades
- the Exhibiting Terms and Conditions
Can’t access an existing account? Email sales@fieldays.co.nz
Forms and deadlines
Follow the link to the form you want to complete; you'll need to log in to the Exhibitor Portal before being redirected to the form.
| Type | Form name | Status | 2025 Deadline |
|---|---|---|---|
| Exhibitor Site Applications | APPLICATION - General Application Form | Open | |
| Exhibitor Site Applications | APPLICATION - Sublet Application Form | Open | |
| Exhibitor Site Applications | APPLICATION - Food Vendor Application Form | Closed | N/A |
| Compliance | Upload Signed Alcohol Management Document - The Pantry ALCOHOL Exhibitors only | Open | 4 April |
| External Form | Apply for Waipa District Council Special License - The Pantry ALCOHOL Exhibitors only | Coming soon | 4 April |
| Site Add-Ons | The Pantry - Book Storage - Pantry Exhibitors only | Open | 18 April 5pm |
| External Form | Fieldays Innovation Awards | Open | 24 April 1 pm |
| Compulsory Form | Site Plan and Hazard Identification/Management Form | Open | 24 April |
| Site Add-Ons | Hosting, Catering, Barista & Alcohol Services | Open | 2 May |
| Site Add-Ons | Fieldays® Site Awards Entry Form | Coming soon | 9 May |
| External Form | Site Cleaning Request | Open | 10 May |
| Site Add-Ons | Power, Water and Grey Water Orders | Open | 16 May for upgrades, 30 May for additional connections |
| External form | Vehicle Pass order form | Coming soon | TBC |
| External Form | Book Private Security | Coming soon | TBC |
| External Form | One NZ Broadband application | Open | 26 May |
| Marketing | Fieldays® Smart Band order form | Open | TBC |
| Marketing | Fieldays® App Listing Upgrades form | Coming soon | TBC |
| Marketing | Fieldays Editorial & Marketing Engagement Opportunities | Coming soon | TBC |
Partner and Premier Sponsor
